Online Supplier Registration Form Template

A supplier registration form (also called a vendor registration form) is a document or online form used by procurement or finance teams to collect critical information from suppliers before doing business with them.

Vendor Registration Form Template

I have created a supplier registration form template using Jotform. You can use this template to standardize how you collect key information from new or potential suppliers. It covers company details, tax and legal documentation, goods/services offered, compliance confirmations, and optional references.

This form helps streamline your vendor onboarding process, ensure due diligence, and reduce back-and-forth during procurement cycles. You can customize it based on your industry, risk profile, or spend thresholds.

It is purpose built for procurement teams who want a simple, repeatable way to assess vendors before adding them to your approved supplier list.

Benefits of using a supplier registration form

It’s the first step in the vendor onboarding process. It helps buyers:

• Verify a supplier’s identity and legitimacy

• Collect tax and banking information for payments

• Understand what products or services the supplier offers

• Ensure compliance with company policies and legal standards

• Streamline communication and approval workflows

What a Supplier Registration Form Typically Includes

• Company Information
  • Legal business name
  • DBA (doing business as), if applicable
  • Business type (LLC, Corporation, etc.)
  • Year established
  • Headquarters address
  • Website and contact details
• Primary Contact Details
  • Name and title of contact person
  • Phone number
  • Email address
• Tax & Legal Documents
  • Tax ID / TIN
  • W-9 (or local equivalent)
  • Business license or registration number
  • Certificate of insurance
  • Certifications (e.g., minority-owned, ISO)
• Banking & Payment Info (optional at this stage or collected securely later)
  • Bank name and account details
  • SWIFT/BIC or IBAN
  • Payment terms (Net 30, Net 45, etc.)
• Goods/Services Offered
  • Description of products or services
  • Categories or industry served
  • Geographies supported
• Compliance & Risk Checks
  • Agreement to Supplier Code of Conduct
  • Disclosure of any legal disputes
  • Willingness to undergo screening or audits
• References (Optional)
  • Client names and contact info
  • Project summaries or relevant experience
• Signature & Certification
  • Confirmation that the information is accurate
  • Digital signature and date

Why Use a Vendor Registration Form Template?

• A template ensures you collect the same core info from every supplier—no gaps, no custom formats. It reduces confusion for vendors and makes your internal review easier.

• You can onboard suppliers in hours, not days. Reusing a pre-built form means you’re not reinventing the wheel for every new vendor.
• You stay audit-ready by default. Templates ensure you consistently capture key documents: W-9s, insurance certs, legal disclosures, without missing anything.
• Everything lands in one place, clean and trackable. No more piecing together contact details from email chains and attachments.
• As your vendor base grows, a standardized form helps your procurement ops scale smoothly. It’s easier to analyze, filter, and approve vendors across departments or business units.
• A clear, well-structured form shows professionalism and sets expectations early. It also makes life easier for the vendor as they know exactly what you need.

Why use Zeiv for a seamless supplier onboarding

Manual vendor registration wastes time, invites errors, and clogs your inbox with scattered documents and half-filled forms. Zeiv simplifies the process with a clean, automated workflow that collects vendor data, tracks approvals, and integrates directly into your procurement stack.

With Zeiv, procurement teams can:

• Eliminate duplicate data entry

• Auto-flag missing documentation

• Route vendors for internal review without email chains

• Maintain a centralized, searchable vendor list

• Standardize compliance checks from day one

Stop chasing vendors for paperwork. Start onboarding smarter with Zeiv.