Templates
Free RFP Template to Simplify Your Vendor Selection
Ready-to-use Request for Proposal (RFP) template designed to help teams define needs, evaluate vendors, and drive faster decisions.
About this template
This Request for Proposal (RFP) template helps streamline the vendor selection process by providing a structured, fill-in-the-blanks format. It’s designed for small to mid-sized teams that want to:
- Clearly define project goals and scope
- Ask the right questions up front
- Compare vendor proposals apples-to-apples
- Move faster with fewer back-and-forth emails
Customize it for IT tools, services, facilities, or any other spend category.
Why use this template?
Managing RFPs from scratch wastes time and leads to inconsistent vendor responses
Stay Organized
This template keeps your project requirements, deadlines, evaluation criteria, and vendor contact details in one place
Standard Responses
Vendors often answer in different formats, making comparisons painful. This template prompts them to follow a consistent structure.
Save Time
You don’t need to start from scratch every time. This ready-made format helps you move faster by giving you a head start on content, layout, and questions.
How to use the template?
Here’s a clear, step-by-step guide on how to use your RFP template effectively
- Open the Google Doc and save your own editable copy.
- Replace placeholders like [Your Company Name], [Project Title], and [MM/DD/YYYY] with your specific details.
- Adjust the “Scope of Work” section to reflect exactly what you need from vendors.
- Update the timeline to match your team’s availability for reviews and meetings.
- Share the completed RFP via email, or post it on your procurement or vendor portal if you have one.
- As responses come in, use the “Evaluation Criteria” to score and compare proposals side by side.
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